tech tips for writers

Tech Tip for Writers #79: Saving Your File so Everyone Can Read it

tech tips

Tech challenged? Read on

Tech Tips for Writers is an (almost) weekly post on overcoming Tech Dread. I’ll cover issues that friends, both real-time and virtual, have shared. Feel free to post a comment about a question you have. I’ll cover it in a future Tip.

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A: MS Office 2007 and 2010 makes that easy. You now have the option of ‘saving’ to a PDF format. I know–us old schoolers are used to ‘printing to’ to create a PDF, but that’s not how you do it in MS Office. Here’s what you do:

  • Click ‘save as’ for your document
  • drop down the ‘save as type’ until you can select ‘pdf’

  • Select and and save

No more purchasing a separate program or downloading a free pdf creator. Now, if you have MS Office, you do it directly from their program. I’m not an MS Office fan, but if you have it, this is a nice feature.

Questions you want answered? Email me at and I’ll answer it within the next thirty days.

Jacqui Murray is the editor of a K-6 technology curriculum, K-8 keyboard curriculum, creator of two technology training books for middle school and six ebooks on technology in education. She is the author of Building a Midshipman, the story of her daughter’s journey from high school to United States Naval Academy. She is webmaster for six blogs, an Amazon Vine Voice book reviewer, a columnist for, Editorial Review Board member for Journal for Computing Teachers, Cisco guest blog, Technology in Education featured blogger, IMS tech expert, and a bi-weekly contributor to Write Anything. Currently, she’s editing a thriller that should be out to publishers next summer. Contact Jacqui at her writing office or her tech lab, Ask a Tech Teacher.

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