bloggers resources / writers resources

3 Desk Organizers You Need

ideasI want to share three items I’ve discovered that help organize my desk-related items like nothing else I’ve tried. These are much more than a ‘pencil caddy’ or an eraser for ink. These three popped a light bulb over my head, significantly improving my ability to get the job done while sitting at my desk.

Computer Privacy Screen Protectors

For my teacher-writer efriends, have you ever gotten that prickle in the back of your neck that someone is reading over your shoulder? Maybe you’re working on a sensitive email while students are in the classroom (during lunch break, say) and when you turn, you see a student standing there, politely and quietly waiting to ask a question. Or your computer screen–like mine–can be seen through your classroom window, which means anyone walking by can see what you’re doing on your screen, even if it’s grading student work.

It’s not just at school, either. It’s easy to allow your private information to be viewed in public places–Starbucks, airplanes, subways, buses, or anywhere you take a few free minutes to check email, reply to instant messages, or see what’s happening in your Twittersphere. You may glance around to see if anyone is watching, or you may think no one’s interested. Why would they be? Internet danger

To catch those first few seconds on video as you type in your password and log-in info. That’s why.

Privacy Screen Protectors solve that. They help block curious eyes from stealing sideways glances at your screen whether you’re using a monitor, laptop, tablet or smartphone. They provide one more level of protection against those who would steel your personal identity, private information, and whatever else you keep on your computer.

Privacy Screen Protectors are designed to fit your monitor perfectly (so be sure to get one that’s suited to your unique device). It attaches to the front, over the screen, with tabbies, or to the front. When you sit directly in front of your monitor, you see it exactly as it’s always looked–clear, sharp, unimpeded. When seen from an angle, it’s dark. How’s that happen? As 3M explains, “…Privacy Screen Protectors use an advanced technology that simulates tiny Venetian blinds shielding your screen from curious glances.”

They run between $20 and $50 so don’t get it wrong.

A Second Monitor

How many times have you been emailing someone and had to look up a document, find a file to attach, or needed to reference other material without leaving the message? Or you’re running a screencast, webinar, Google Hangout, Skype–something in real-time–and wanted to read from another document or share material without leaving the discussion? Or maybe you’re participating in a webinar or other online training that is visual and you want to check email during a slow point in the conversation or respond to an inquiry without anyone noticing? Or you are building a document out of parts–research and pictures you’ve collected–and want to drag-and-drop from a folder to the document? What if you’re a graphic artist and want to quickly determine the difference between an original picture and your modifications?

You could resize the windows, display them horizontally or vertically and hope they didn’t rearrange or move themselves. This is supposed to work well, but I’ve never had a lot of luck with it, especially when newer Windows versions tried to ‘help’ with the resizing by predicting what I wanted.

Better idea: Set up a second monitor.


When I first set mine up, I simply had a spare monitor and too much time on my hands so I hooked it up, not really knowing what I’d use

it for. Sure, I typically have lots of windows open at one time–email, word processing, spreadsheets, multiple web tabs, graphics editing–but I was used to jumping between them, accommodating the difficulties as part of the job. That became more challenging and I less patient when I started doing a lot of online training. As soon as the second monitor was active, I found endless reasons to love it: I immediately found it useful in all those times when I otherwise would have had to print out a paper as reference. I could:

  • display a page I wanted to use in the webinar rather than print it
  • keep my notes on one screen while talking to the camera on the other
  • drag a relevant screen onto my active window, share it, and then drag it back to the second monitor–not closing it, just hiding it from the audience
  • type from notes on one screen to a text box on the other

Does this surprise you? Maybe you think it’s just me, working in my bubble? Actually, data supporting the benefits of a two-monitor set-up has been around for a long time:

Once you are accustomed to the vast real estate available on two monitors (or three–why not?), you’ll never go back. It would be like giving you a desk sized for a single sheet of paper and asking you to shuffle work.

Hot Spot

Today, our ‘desk’ is anywhere. It can be in our home, place of employment, our car, or even the beach where we’re vacationing. To make this sort of ‘remote desktop’ (see my article here on remote working), requires some moving parts. The one I’ll talk about today is a ‘hot spot’.

A ‘hot spot’ is a hub that provides you WiFi access through a particular internet connection. Usually people think of the WiFi they access at Starbucks or the library, or that their school offers parents while they’re on campus. These are convenient, seem private because they require a password to log-in, and have become ubiquitous, which connotes to ‘safe’. Right?

Wrong. In fact, I try not to use any of them because I’ve read too many horrifying articles like this one discussing how easy it is to hack these hotspots–especially the public ones that don’t require a log-in (think of your favorite Starbucks or the hotel that allows log-in with your room number).

Lots of wireless hotspots these days are completely unencrypted, usually so they’re easier to connect to (baristas don’t need to be giving out the internet password to everyone that walks in). However, this leaves you unprotected against malicious users in the same coffee shop,

This quote is from Lifehacker, and they go on to explain how to beef up your free access to make it safe. The article is from 2010; today, there are better ways to get wifi than free public places every hacker–white hat and black hat–can access. How? Get your own personal hot spot.


I have two, one connects directly from my Verizon iPhone 5 and the other is a Verizon portable hot spot. AT&T and Sprint may have comparable products (I know Android phones have a downloadable app that serves as a hot spot), but I’ll speak about those I’ve used.

My Verizon IPhone 5 comes with a built-in hotspot that will run one portable device, using the data plan on my phone. The password is long and complicated. I could make it simple, but why would I? As with a phone, if someone needs to borrow my internet connection, I’ll lend them my phone or iPad rather than add their device to my bill. Once I’ve connected, say, my iPad once, it remembers the password. I often run my phone and iPad simultaneously at conferences, meetings, and PD because I like my iPad’s internet display better than the tiny phone screen, but I like the extended features of my phone.

I also purchased a Verizon hotspot at a time I thought I’d want to run multiple devices off my phone. It’ll handle up to ten. It’s about the size of my hand, making it quite portable, but I rarely use it because I haven’t needed its extended capabilities.

The cost of a personal hotspot starts as low as $0.00 if you have an underused internet plan. In my case, because of the portable hotspot, it pushed my bill up $20 a month. Either price tag is well worth the protection I get against hackers cracking my accounts and stealing my information. For a frightening look at what Eric Greer over at PCWorld ‘vacuumed up’ in a few minutes at a public wifi location, click here. Lest you think Eric’s experience is an anomaly, check out Ana Garcia’s article Hacking is Easy at Free Public Wifi Spots.

What creative ideas do you have for organizing your desktop for productivity?

Three more posts on organizing your life:

Update Your Online Presence

5 Must-have tools for Ed Conferences

10 Passwords Everyone Uses (And You Shouldn’t)

Jacqui Murray has been teaching K-8 technology for 15 years. She is the editor/author of dozens of tech ed resources including a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum, and dozens of books on how to integrate technology into education. She is webmaster for six blogs, CSG Master Teacher, an Amazon Vine Voice book reviewer, Editorial Review Board member for Journal for Computing Teachers, CAEP reviewer, CSTA presentation reviewer, freelance journalist on tech ed topics, a tech ed columnist for, and a weekly contributor to TeachHUB. You can find her resources at Structured Learning.

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40 thoughts on “3 Desk Organizers You Need

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  5. I like the idea of the privacy screen. I don’t use any devices outside my home except for my cell phone (notice I didn’t say smartphone). The 2nd one? — I can’t multitask anyway. The Hot Spot — I’m going to have to look into this one because I just got a Kindle Fire.


  6. I use the hotspot on my phone. I also have Connectify on my computer, turning it into a hotspot so I can use my tablet and Kindle.

    I’ve seen the screen protectors and dual screens at work. I’ve considered getting them.


      • Jacqui – No need to blush, my friend. You hold a wealth of knowledge that I know absolutely nothing about. I do so much research and having 2 monitors makes so much sense. And, I still accept an occasional contract from the government and having dual monitors will be in place before I do another investigation or write another White Paper. I’ve shared your site with a number of my non-blogging friends due to the amount of information you share. I don’t consider your site one of just ‘how to write,’ but your ‘tricks of the trade,’ your spot-on book reviews and conversational style are all food for our souls. We are a breed that have a need to read your writing. Most of us have been writing government-ese for 30 years or more. It’s a tough thing to overcome. Remember, I’m just a Kansas farm girl with survival skills and know that God and my wonderful father lead me daily.
        Your blog is clearly in my top five for both content reading and pure enjoyment. Thank you for writing it. Sheri


      • I know what you mean about government-eze. My daughter’s in the Navy, working in DC. She’s an excellent writer and used to have me review everything. I can’t help her anymore because of the specific requirements of ‘government-eze’. It’s true in any industry.


      • Jacqui, I think your fears are greater than your inability to survive in cold. The snow is beautiful, a entirely new landscape superimposed on the more familiar summer landscape. Once you decide that you don’t want to be left out of it, you can get into it!


  7. Great things for everyone. I am lucky that I work for an employer who’s provided me with most of that for my at the office life. At home, I’ve duplicated most of that. You desk can be a big distraction if not setup correctly.


  8. Wow. I haven’t come against any of these but this is great to know. Generally, I do any ‘work’ at home. I find going to a coffee shop distracting and noisy. Thank you for sharing. Like another commenter mentioned he’d check out, I’ve wondered about VPNs, especially while traveling. Thanks for sharing, Jacqui.❤


  9. A solid monitor arm!

    I know, it doesn’t *quite* fit in with these, just almost. Especially if you have a dual- or triple-monitor setup, the stands can use quite a lot of desk real estate. A monitor arm allows you to get the monitors actually off the desk, freeing up a significant amount of desk space which can be used for other things. Make sure your monitor(s) are usable with an arm (VESA mounts are common for this, but unfortunately are not found on all monitors and come in at least two different sizes) — this is especially worth looking into if you buy new monitors, even if you don’t plan on getting a monitor arm right away.

    Aside from freeing up desk real estate for other uses, a monitor arm will allow you to position the monitor(s) much more freely. Good ones are slightly on the expensive side, but if you spend a lot of time in front of the computer, they can easily be worth it IMO.


  10. I have read about lack of security in free Wi-Fi and wondered whether a VPN might be a solution. My home signal comes from cable broadband so I am not sure a personal hotspot would work, but I’ll check it out.


    • My personal hotspot is from my phone. I know Verizon iPhone comes built-in. On Androids, it’s an app you add, though I’ve never tried it. I know lots of people who use a VPN, but have never tried it myself.


  11. Wow Jacqui lots to think about here. I work from my laptop. Im not a fan of too many cords and can’t wait until everything is cordless. So adding another monitor would not work for me. But I get how efficient it could be.


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