Tech Tips for Writers is an (almost) weekly post on overcoming Tech Dread. I’ll cover issues that friends, both real-time and virtual, have shared. Feel free to post a comment about a question you have. I’ll cover it in a future Tip.
Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?
A: MS Office makes that easy. Just ‘save’ to a PDF format. I know–us old schoolers are used to ‘printing to’ to create a PDF, but that’s not how you do it in MS Office. Here’s what you do:
- Click ‘save as’ for your document
- Drop down the ‘save as type’ until you can select ‘PDF’
- Select and and save
No more purchasing a separate program or downloading a free pdf creator. Now, if you have MS Office, you do it directly from their program. It works in Google Docs also.
Another reason to save as a PDF: They are much more difficult to edit. Sure, it’s possible, but most people don’t know how to do this so you’re secure. If you are still worried about your ten-year’s worth of writing being stolen or edited, PDFs do have steps you can take to not allow copying. That will protect you from most PDF-to-Word tools out there.
Questions you want answered? Email me at firstname.lastname@example.org and I’ll answer it within the next thirty days.
Jacqui Murray is the author of the popular Building a Midshipman, the story of her daughter’s journey from high school to United States Naval Academy, and the thriller, To Hunt a Sub. She is also the author/editor of over a hundred books on integrating tech into education, adjunct professor of technology in education, webmaster for four blogs, an Amazon Vine Voice book reviewer, a columnist for TeachHUB, monthly contributor to Today’s Author and a freelance journalist on tech ed topics. You can find her books at her publisher’s website, Structured Learning.