education / writers resources

What Authors Should Know About MS Sway

Lately, among teacher-authors (these are teachers who also write), one of the most talked-about webtools is Microsoft Sway. Though fairly new, Sway may unseat PowerPoint as the presentation-tool-of-choice because Sway projects are visually appealing while minimizing the amount of time spent formatting.

What is Sway

Sway is free from Microsoft and part of Office 365 Education. It is an easier, more versatile alternative to the popular PowerPoint slideshow program. Using the Sway canvas, writers select a theme and then add notes and media. Sway organizes the content, suggests images and even data, and then helps the writer to quickly arrange everything into a comprehensive and fully-fleshed project. If the selected theme doesn’t work, simply click “remix” and get a different look. More advanced users can edit the pieces to fit particular colors and interests. When everything’s perfect, it can be shared, embedded, and/or published.

Sway accepts almost any file format including videos, PDFs, text, audio, images, native camera pictures, charts, audio clips, audio recordings, and links. A completed project can be embedded into any Office app (such as Excel, PowerPoint, or Word) and automatically updates with the original. Sway works in Windows, on iPads, iPhones, and desktops.

How to get started

  • Install the Sway app to your iPhone, iPad, Surface Pro, or use it on the web.
  • Create an account so you can collect all of your Sways in one place.
  • Click the “Create new” button or alternatively, create a Sway from a topic or an uploaded document.
  • Click to add new “cards” (these are content areas; you might think of them like slides in a PowerPoint deck). These are stacked to the right of the screen and easily moved by dragging-and-dropping. Each of these contains space for all content related to the theme of that card.
  • As you add content, Sway suggests web material that may be relevant and might be good additions to your document.
  • When your Sway is finished, add it to any site that accepts embed codes, send it out as a link, or share it to a variety of social media outlets.

Prosms sway for writers

It’s free — so much power for no money. That’s amazing.

It’s easy to use and has lots of automated options that take the stress out of being creative.

Sways are automatically saved, by default to the MS Office account you used for the sign-up.

Multiple people can collaborate on a Sway. All you have to do is send the Sway link to collaborators.

Sway will create a project from a theme. You type in the theme and Sway suggests text, pictures and more that fit that topic.


Sway requires a Microsoft account (but not Office 365). This isn’t bad, just one more place that requires a log-in.

While Sways can be shared on various social media or via an embed code that can be played in situ, other options aren’t as easy.

8 Writerly Uses for Sway

Here are some of the ways my teacher-author colleagues and I use Sway:

  1. Easily create quick book trailers that pop to share with your writing community.
  2. Create a linear website for your book with content that’s revealed with a flick of the finger.
  3. Create a website with your resume and/or writer’s portfolio.
  4. Research and collect notes in OneNote, then send that information to Sway to be mashed up as a presentation
  5. Write and format marketing materials. Input the text and then let Sway suggest images and other resources.
  6. Prepare any presentation, much as you might a PowerPoint.
  7. Create a themed newsletter quickly to share with your (GDPR-approved) mailing list.
  8. Create digital stories with a mix of text, images, and other multimedia pieces.
  9. Create a portfolio of artwork, poems, or writing that can be shared to showcase your work.
  10. Collaborate with your writing team on your WIP or marketing materials.

Overall, Sway does a great job of minimizing formatting in favor of writing — a real plus in today’s busy world.

More on writer’s tools

Jacqui Murray is the author of the popular Building a Midshipman, the story of her daughter’s journey from high school to United States Naval Academy, the Rowe-Delamagente thrillers, and Born in a Treacherous Timefirst in the Man vs. Nature saga. She is also the author/editor of over a hundred books on integrating tech into education, adjunct professor of technology in education, blog webmaster, an Amazon Vine Voice,  a columnist for TeachHUB and NEA Today, and a freelance journalist on tech ed topics. Look for her next prehistoric fiction, Survival of the Fittest, Spring 2019. You can find her tech ed books at her publisher’s website, Structured Learning


57 thoughts on “What Authors Should Know About MS Sway

  1. Pingback: Writer's Tips - #Twitter for writers, #Booktrailers and more!

  2. This sounds really good, Jacqui. I’m going to check it out. PowerPoint has been continually crashing on me the last couple of days – not sure why, but it’s so frustrating as I use it a lot. Thanks for the heads up.

    Liked by 1 person

  3. My head knows that working online is the way of the future, but I’m going to make that future as distant as possible, for me at least. I use Microsoft products in my teaching, but use as few of them as possible in my own work.

    Call me a conspiracy theorist, but I don’t want to be that ‘connected’ to any tech company. Microsoft missed the boat when it came to social media, and I fear that 365 and Sway are simply further attempts to access the data they’ve been denied online.

    Liked by 1 person

  4. This sounds good, thanks for the comprehensive summary, you make it sound well worth looking into. I usually use powerpoint, and have been wondering if I ought to ‘up-grade’. I worry about getting complacent/stale.

    Liked by 1 person

  5. This sounds great, Jacqui, and I’m definitely going to check it out after Nano. I’ve been wanting to play with trailers, and powerpoint just wasn’t cutting it for me, though I know the program reasonably well. Other options I looked into require a monthly subscription, and I haven’t wanted to pay for something that I’m not going to use that often. Can’t wait to give this a try. Thanks!

    Liked by 2 people

What do you think? Leave a comment and I'll reply.

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.