This week, I’ll post my updated suggestions for three holiday activities that will get your computers and technology ready for the blitz of writing you’ll swear to accomplish in New Year resolutions. Here’s what you’ll get (the links won’t be active until the post goes live):
For regular readers of WordDreams, these are yearly reminders. For my new readers, these are like body armor in the tech battle. They allow you to jubilantly overcome or dramatically succumb. Your choice.
Today: Image and Backup Your Computer
Two critical maintenance tasks that lots of people skip are:
- image your computer
- back up your documents
Image your computer
Every computer must be reformatted eventually. Every time you download from a website or open an email attachment or update one of your online tools or software, you collect digital dust and grunge that affects the speed and efficiency of your computer. Performing the cleanup items suggested in 19 Ways To Speed Up Your Computer helps but eventually, not enough. The only way to return your computer to its original speedy youthful self is by reformatting.
I hate reformatting. I lose all the extras I’ve added (like Jing, cookies, and Printkey 2000 which is out of production). I forget which software I have (sure, I remember MS Office, but what about Google Earth and Celestia?) And then there are all the personalizations I’ve put on that get lost with the reformat. It takes me hours–days–to return my computer to its prior user-friendly state. As a result, I resist reformatting as long as I can, usually until a virus has made my computer unusable. Then, I have no choice.
A few years ago, I discovered imaging. When you image your computer, you take a picture of what your hard drive looks like, including all the programs and extras, and save in a secure backup area (I have Carbonite do it for me on a regular basis). When you reformat, all you have to do is copy the image back to the computer. Mine is on a terabyte external drive. Even if my two internal drives explode, I’m good.
Here’s what you do if you run Windows (instructions vary depending upon your platform):
- Click the start button.
- Go to Control Panel
- Select ‘Backup and Restore’
- On the left sidebar, you’ll see an option for ‘create a system image’. Select that.
- Follow directions (it’ll ask which drive to use for the image–stuff like that)
Select a dedicated drive with sufficient space. Be forewarned: If you have a lot of data, it takes a while. You can work on your computer while it’s imaging; it’ll just be slower.
Every writer I know has lost critical work because they didn’t back up on a regular basis. There’s no reason for that. Backing up is easy, fairly quick, and usually free.
Here are some options for backing up your computer:
- backup from the same spot you imaged (see above) on your Windows accessories.
- use a service like Carbonite. They automatically and continuously backup data files to the cloud so even if you forget to do this, they don’t. Even better, you can access your work through Carbonite from anywhere with an internet connection. I love that.
- email copies of your most important writing to yourself. For my WIP, I do it constantly. Every day. If you use Gmail, you can email up to 20 MB (or more through your Google Drive).
Jacqui Murray is the author of the popular Building a Midshipman, the story of her daughter’s journey from high school to United States Naval Academy, the Rowe-Delamagente thrillers, and Born in a Treacherous Time, first in the Man vs. Nature saga. She is also the author/editor of over a hundred books on integrating tech into education, adjunct professor of technology in education, blog webmaster, an Amazon Vine Voice, a columnist for TeachHUB and NEA Today, and a freelance journalist on tech ed topics. Look for her next prehistoric fiction, Survival of the Fittest, Spring 2019, first in the Crossroads Trilogy. You can find her tech ed books at her publisher’s website, Structured Learning